Industry : Business
Sub Department : Others - General
Department : Others - General
: Goregaon East
: Mumbai
: India
: 4 - 5 p.a (INR Lacs)
: 3 - 6 Year
3–6 years of experience as an Executive Assistant, preferably in financial services, consulting, or investment banking.
We are seeking a highly organized and proactive Executive Assistant (EA) to support the Managing Director of our Company. The EA will play a critical role in managing day-to-day operations, ensuring smooth execution of business priorities, and enabling the MD to focus on strategic objectives. This role requires discretion, professionalism, and the ability to thrive in a fast-paced environment.
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Calendar & Schedule Management o Manage
and coordinate the Managing Director’s calendar. o Schedule
and confirm client and internal meetings, ensuring alignment with priorities. o Provide
daily/weekly briefings on upcoming commitments. ·
Communication & Coordination o Act
as a liaison between the MD and internal teams, clients, and external
stakeholders. o Draft,
review, and manage correspondence, presentations, and reports. o Follow
up on pending action items with clients and internal stakeholders. o Contacts
Management ·
Travel & Logistics o Arrange
and coordinate domestic and international travel, including flights, hotels,
and ground transport. o Prepare
detailed travel itineraries and ensure smooth execution. ·
Administrative Support o Handle
confidential documents and information with discretion. o Manage
expense reporting, reimbursements, and invoice processing. o Maintain
organized filing systems (digital and physical). o Office
Administration and vendor management o Co-ordination
for Information Technology management ·
Project & Task Management o Assist
in managing key projects and initiatives. o Track
deliverables and deadlines across investment banking, strategic advisory, and
investor relations activities. o Conduct
research and prepare briefing notes for meetings, presentations, and client
engagements. ·
Other tasks as may be assigned |
18, 23
Bachelor’s degree in Business Administration or Finance or Commerce or a related field preferred.
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· Strong organizational and time management skills with the ability to prioritize effectively. · Excellent communication skills (written and verbal) and professional demeanor. · Proficiency in English · Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. · High degree of integrity,
discretion, and confidentiality. · Ability to work independently with minimal supervision and handle multiple tasks simultaneously. · Zeal to learn and improvise |