Z-3047 | Event Operations & Production Executive

Candidates from the Event Management Industry will be given preference

Qualifications:

• Familiarity with vendor ecosystems in the Indian events industry
• Proficiency in MS Office and project management tools

Job Description & Key Responsibilities:

• Event Planning & Execution:
• Assist in the end-to-end execution of events, including corporate events, exhibitions, and trade shows.
• Develop event timelines, production schedules, and execution plans for seamless operations.
• Element Sheets Creation:
• Prepare detailed element sheets outlining event deliverables, designs, technical requirements, and layouts.
• Maintain and regularly update inventory sheets with production elements required for events.
• Vendor Management:
• Identify, onboard, and maintain relationships with reliable vendors for fabrication, sound, lighting, AV, and other event essentials.
• Negotiate vendor contracts, pricing, and deliverables to ensure cost-effectiveness and timely execution.
• Cost Estimates & Budgeting:
• Prepare comprehensive cost estimates based on client requirements and project scope.
• Track and manage budgets during the planning and execution phases.
• Analyze post-event budget reports to identify savings and improvement areas.
• On-site Coordination:
• Supervise event setups and execution to ensure flawless production.
• Coordinate with technical, design, and logistics teams on event day operations.
• Act as the primary point of contact for vendors and production staff on-site.
• Documentation & Reporting:
• Maintain detailed records of event production processes, purchase orders, and vendor contracts.
• Generate post-event reports highlighting operational efficiencies and improvement opportunities.