Z-2681 | Executive Assistant / Secretary to the MD

Location: Palsana and Hojiwala
Salary: 20K to 35K (Depands on the skills)
Staying nearby with 45 mins travelling time from our office

Description :

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director in Surat, Gujarat. The ideal candidate will be experienced in handling a range of administrative and executive support tasks, have impeccable attention to detail, and be able to work independently with little supervision. 
 

Responsibilities::

• Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the Managing Director.
•  Draft and prepare correspondence, memos, presentations, and reports as needed.
•  Administrative Support:
• Manage and maintain the MD's schedule, including appointments, meetings, and travel arrangements
• Screen and prioritize incoming communications (emails, calls, letters) and respond on behalf of the MD when necessary
• Prepare and edit correspondence, reports, presentations,
• Manage and prioritize requests for the Managing Director's time and attention.
•  Calendar Management:
•  Coordinate internal and external meetings, ensuring all necessary materials and resources are prepared in advance.
•  Efficiently manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
•  Documentation and Information Management:
• Prepare agendas, take minutes during meetings, and distribute notes and action items.
• Project Assistance:
• Support special projects and initiatives by conducting research, compiling data, and preparing presentations or reports.
•  Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Strong organizational skills with the ability to multitask and prioritize workload.