Z-2280 | Associate - HR & Admin Officer

Working Shift / Arrangement:

• U.S. shift (1:30 PM – 10:30 PM - IST), 
• Positive attitude with high integrity. Agile in adapting to a dynamic environment with emerging datapoints.
• Client-Centricity & Business Acumen: Strong Team player, multiple internal stakeholder management.
• Communication & Connectivity: strong written and verbal communication skills with clients and management. Ability to communicate across teams and disciplines within Amherst to drive progress.
• Execution & Delivery: self-starter, proactive, motivated, driven personality, excellent organizational and time management skills. Ability to understand conceptually process goals and operate independently when creating execution framework and model with limited real-time input / guidance.

Department / Role Overview:

We are looking for an experienced and professional HR & Admin Officer to join our team in our brand. The ideal candidate is professional, organized, proactive, possesses strong communication skills and is an all-around team player with a passion for the company and their role. Must-have qualities are a positive, flexible, can-do attitude and ability to apply excellent judgment in all situations. The role will support a number of employees within our growing Mumbai office and liaise regularly with our other corporate offices by serving as the HR & Admin Officer. This is a unique opportunity for someone to join an innovative, highly dynamic, and growing business.

Responsibilities:

Office Administration:

• Coordinate the development of Human Resources policies for the organization regarding employee relations.

• Partner with management to communicate Human Resources policies, procedures, programs, and laws.

• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.

• Maintain employee-related databases.

• Prepare and analyze reports that are necessary to carry out the functions of HR.

• Maintain conference room calendars.

• Monitor visitor access and issue passes when required.

• Manage conference room set up (order and set up food and refreshments as appropriate for meetings and set up video conference or dial-in 10 minutes prior to every meeting)

• Receive, sort, and route mail, receive orders.

• Receive and distribute incoming packages. Work with courier companies as needed for accurate and timely incoming and outgoing deliveries.

• Manage deliveries including booking and signing for international and domestic couriers.

• Maintain and replenish office supplies.

• Prepare and submit T&E Expense Reports, arrange travel, and assist with any office postings/signage as required.

Additional Duties:

• Coordinate restaurant reservations for lunch or dinners as required.

• Maintain continuity among work teams by documenting and communicating actions, issues, and continuing needs.

• Perform other clerical duties such as filing, photocopying, and collating.

• Order supplies for pantry and copy room.

• Plus, any other office duties or ad hoc support to the office.

• Liaise with facility management vendors, including cleaning, catering and security services.

• Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

• Coordinate with IT department on all office equipment.

• Organize the office layout and order stationery and equipment.

• Manage office general administration budget, ensure accurate and timely reporting.

• Assist in the onboarding process for new hires.