New

Administrative Executive (Operations)/ 0 days ago

Apply

Job Preference:

- 1–3 years of experience in administration, office coordination or accounts assistance would be preferred.

- Experience in quotation preparation and documentation will be an added advantage.

Ideal Candidate

We are looking for someone who can independently manage routine administrative responsibilities, prepare accurate and professional quotations, maintain paperwork and support the company's day-to-day operations with minimal supervision.

*Note:* Female candidates will be preferred for this position. Candidates with strong administrative and quotation-preparation skills will be given priority.

Qualification:

Job Description:

Job Overview

We are looking for a responsible, organised and detail-oriented Administrative Executive to handle the company's day-to-day administrative and documentation activities. The candidate should be comfortable preparing professional quotations, managing paperwork, coordinating banking activities and assisting with basic accounting and office operations.

Key Responsibilities

1. *Quotation Preparation*

- Prepare professional quotations for various products and services offered by the company.

- Understand product details, pricing, quantities and customer requirements before preparing quotations.

- Ensure quotations are accurate, properly formatted and shared with clients on time.

- Maintain records of quotations issued and follow up wherever required.

2. *Administrative & Documentation Work*

- Handle day-to-day office administrative activities.

- Prepare, organise and maintain company documents, files and records.

- Manage paperwork, forms, letters and other business-related documentation.

- Ensure proper filing and documentation of all important records.

3. *Basic Accounting & Banking Coordination*

- Assist with basic accounting-related entries and records.

- Coordinate with banks for routine administrative and documentation requirements.

- Maintain payment records, bills, invoices and expense-related documents.

- Assist with payment follow-ups and other finance-related administrative tasks.

4. *Office Coordination*

- Coordinate with vendors, customers and internal team members whenever required.

- Handle routine office-related tasks and operational requirements.

- Support management with additional administrative responsibilities as assigned.

Skills:

- Basic graduate qualification preferred.

- Good working knowledge of MS Excel, MS Word and Google Sheets.

- Ability to prepare professional quotations and business documents.

- Basic understanding of accounting, invoices, bills and payment records.

- Good communication and coordination skills.

- Strong attention to detail and accuracy.

- Ability to manage multiple tasks and complete work within deadlines.

- Responsible, punctual and organised approach towards work.