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Accounts Executive (Finance & Accounts)/ 0 days ago

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Job Preference:

Qualification:

Job Description:

Role Summary:

The Accounts Executive – Vendor Payments will be responsible for end-to-end processing of vendor payments, ensuring accuracy, timeliness, proper documentation, and compliance with internal controls and accounting policies.

Key Responsibilities:

Vendor Payments:

- Process vendor invoices after verifying supporting documents and approvals

- Ensure payments are made as per agreed credit terms and schedules

- Coordinate with internal teams for invoice clarification or missing approvals

- Prepare payment proposals and obtain necessary authorizations
Invoice Verification & Accounting:

- Match invoices with PO / agreement / supporting documents

- Ensure correct accounting entries in Tally / ERP

- Classify expenses under appropriate GLs and cost centers

- Maintain vendor-wise ledger accuracy
Reconciliation & Controls:

- Perform vendor ledger reconciliations on a periodic basis

- Follow up on pending invoices, advances, and debit/credit notes

- Track vendor advances and ensure timely adjustment

- Resolve vendor queries related to payments and balances
Compliance & Audit Support:

- Ensure adherence to internal controls and payment policies

- Maintain proper documentation for audit trails

- Support internal, statutory, and tax audits by providing required data

Reporting & Coordination:

- Maintain vendor payment trackers and ageing reports

- Share payment status with stakeholders as required

- Assist in month-end closing related to vendor expenses and liabilities

Skills:

Key Skills & Competencies:

- Good understanding of accounts payable and expense accounting

- Knowledge of invoice processing and payment cycles

- Strong attention to detail and accuracy

- Good communication and follow-up skills

- Working knowledge of MS Excel

- Hands-on experience with Tally or any ERP system

Qualifications & Experience:

- 3–5 years of experience in vendor payments / accounts payable

- Experience in service industry / NBFC preferred

Preferred Attributes

- Process-driven and well-organized

- Ability to manage multiple vendors and deadlines

- Comfortable working with routine and time-sensitive transactions