Z-1440 | Front Desk Executive

Proven experience as front desk representative or relevant position

Candidates for this role should preferably be female/Male professional with fluency in English who shall greet clients on arrival, to verify their appointments, receive calls and emails and transfer the same to the intended recipients, etc.

• Be courteous and professional at all times.
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet visitors and direct them to the right team or employee they wish to meet
• Answer questions and address complaints ((EPBX))
• Answer all incoming calls and redirect them or keep messages
• Maintain visitor logs, including details about the person they visit and the purpose of their visit.
• Get in touch with clients or vendors and schedule meetings with them.
• Keep track of office supplies and place orders when required.
• Collect packages, sort them and distribute them to the right employee.
• Prepare packages for dispatch and coordinate with logistics partners for their pickup.
• Provide administration support like photocopying or filing documents.
• Draft emails and communicate with vendors or clients.
• Assist in making travel arrangements for employees.
• Assist during hiring to schedule interviews and make the required arrangements.
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Take up other duties as assigned (travel arrangements, schedules etc.)