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Warehouse Executive (Others - General)/ 142 days ago

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Job Description:

The Warehouse Executive is responsible for the physical handling, accurate storage, and systematic tracking of all stock — including coffee beans, event materials, packaged SKUs, and cafe requirements. This role ensures inventory integrity across B2B and B2C channels, smooth inward and outward movements, and compliance with quality and safety standards at the warehouse and estate level.

. Coffee Stock Management

• Receive, inspect, and log all inward stock — roasted coffee, blends, and packaged products

• Ensure proper labelling, binning, and FIFO rotation of coffee stock across SKUs

• Maintain accurate physical stock counts and reconcile with system records daily

• Segregate estate produce, B2B bulk stock, and B2C retail packs appropriately

• Report damaged, expired, or near-expiry stock to the Logistics Manager immediately

2. Inventory & Material Tracking

• Maintain real-time stock registers (digital + physical) for all coffee and packaging materials

• Track inward and outward movements of stock and finished goods

• Coordinate with the roasting/processing team on production inputs and outputs

• Maintain records of estate stock transfers, courier dispatches, and B2B bulk shipments

• Conduct weekly and monthly stock audits; flag discrepancies with documentation

3. Order Picking, Packing & Dispatch Support

• Pick and pack B2B and B2C orders accurately as per dispatch lists and client SOPs

• Prepare dispatch-ready shipments with proper labelling, weight, and packaging quality

• Coordinate with the logistics team for timely handover to courier/transport partners

• Ensure zero order errors — correct SKU, quantity, and destination for every dispatch

• Support fulfilment of bulk B2B orders including loading of consignments

4. Warehouse Operations & Housekeeping

• Maintain cleanliness, systematic shelving, and organised layout of the warehouse

• Ensure fire safety, pest control, and compliance with food-grade storage norms

• Operate warehouse equipment (pallet movers, weighing scales) safely and correctly

• Implement 5S practices for storage zones; label racks and bins clearly

• Report infrastructure issues, equipment breakdowns, or stock hazards promptly

5. Estate & Vendor Coordination

• Coordinate with the coffee estate team for timely stock transfers and documentation

• Receive and verify estate lot deliveries — check variety, weight, and quality grades

• Liaise with packaging and input material vendors for stock replenishment

• Maintain vendor delivery records and flag shortages or quality issues

6. Documentation & Compliance

• Prepare and maintain GRNs, delivery challans, stock transfer notes, and outward registers

• Support preparation of E-way bills, invoices, and LR documentation when required

• Ensure all stock movements are documented and reconciled with the billing team

• Maintain traceability records linking estate lots to processed and dispatched orders

Skills:

• Graduate in any discipline; diploma/certificate in warehouse management is a plus

• 1–3 years of experience in warehouse, FMCG, or food/beverage operations

• Working knowledge of inventory management software or ERP systems

• Physically fit and comfortable with warehouse operations, loading/unloading

• Attention to detail, ownership mindset, and ability to work in a fast-paced environment

• Basic knowledge of food safety, storage hygiene, and FIFO/FEFO principles

• Good communication skills for coordination with internal teams and vendors