Z-2264 | Admin / Administrative Assistant

Job location: Goregaon East

• Oversee daily office operations to ensure efficiency and a well-organized workplace.
• Manage office supplies, equipment, and facilities.
• Provide administrative support to executives, managers, and other team members.
• Assist in preparing, formatting, and proofreading documents, reports and presentations.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate communication between different departments and external contacts.
• Schedule appointments, meetings, and conferences.
• Coordinate travel arrangements and accommodations for staff.
• Maintain and organize records, files, and databases.
• Ensure the confidentiality and security of sensitive information.
• Accurately input and update data in spreadsheets, databases, and other systems.
• Interact with clients, customers, and visitors in a professional and courteous manner.
• Address inquiries and provide information as needed.
• Keep track of inventory levels and reorder supplies as necessary.
• Assist in preparing meeting materials.
• Set up and clean up meeting rooms.
• Implement and maintain efficient filing systems or timely compliance .
• File and retrieve documents as needed.
• Identify and address routine problems or challenges related to administrative tasks.
• Work as part of a team to ensure smooth operations.
• Ensure compliance with company policies and procedures.
• Prioritize tasks and manage time effectively to meet deadlines.
• Assist in tracking and managing expenses, including processing reimbursement requests.
• Handle multiple tasks simultaneously and switch between different responsibilities