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HR & Admin (HR & Admin)/ 805 days ago

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Job Description:

•  Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
•  Get directions from the Management about the new positions, contribute actively to planning the recruitment cycle of such new requirements and implement them.
•  Completely responsible for recruiting the positions
• 1. Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist • Maintain the personal files of the positions mentioned above at district level and update them regularly.
• 2. On boarding and Induction: • Responsible for planning and ensuring systematic induction for all new employees of the designations. • Ensure that induction plan is signed off and filed in the personal file of all employees.
• 3. Attendance and Leave management: • Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication. • Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Software • Provide this information on monthly basis to the Management for payroll input.
• 4. Salary Processing / Payroll • Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll. • Review and updating of data in software on regular basis
• 5. Employee data • Maintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes • Maintain and update the organograms for the district along with the master data of employees
• 6. Performance Management • Track Probation reviews with timelines and ensure outcomes are communicated formally through letters. • Communicate the process of annual / midyear appraisals, receive, verify the forms, and share the consolidated outcome in specified formats. • Ensure that contract renewals are done in a timely manner.
• 7. Employee Separation • Ensure resignation letters are received for employees who intend to leave. • Conduct exit interviews in specified formats and share with management. • Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
• 8. Data Management • Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level
• 9. Employee Engagement • Coordinate and manage a wide range of employee engagement activities on regular basis • Collaborate with District Manger on programs / activities that will maximize employee engagement and satisfaction • Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
• • Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed Core Responsibilities • SPOC for all HR and Admin related communication for the company • Visit and participate in the review meetings • Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution. • Play the role of Employee champion by knowing and counseling their employee as and when required.

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